Send your bills to Tally without retyping

What this page is for

Tally needs every entry booked to a ledger with an exact name. This page holds those names, so the Tally file from Reports matches your accountant's books.

The defaults (Sales, Output CGST, Output SGST, Output IGST, Cash, Bank, Round Off, Sundry Debtors) are Tally's usual names. Change only what your accountant has named differently. Every row saves on its own. You need the Manage settings permission.

Set up and send to Tally in 4 steps

1. 1

   Ask your accountant for the ledger names

   You need: company name, sales and sales-return ledgers, CGST / SGST / IGST ledgers, cash, bank, round off and the customer group.

2. 2

   Type them here, exactly

   Tally export → Company, Sales and GST, Money and customers

   Spelling, spaces and capitals must match Tally exactly. "Output CGST" and "Output Cgst" are different ledgers in Tally.

3. 3

   Download the files from Reports

   Reports → Tally (XML)

   Tap Reports at the top of this page and pick the dates. The first time, tap Download ledgers (first import). Then tap Download vouchers: every bill, return and udhaar payment in those dates.

4. 4

   Import them in Tally Prime

   Tally Prime → Import

   First time only: import the ledgers file with Import → Masters. Then import the vouchers file with Import → Transactions.

   If Tally can't find a ledger, fix its name here (or create it in Tally) and download the vouchers again.

What the settings on this page mean

Tally company name

The company exactly as it appears in Tally. Leave it blank to import into whichever company is open.e.g. Sharma Garments 2026-27.

Sales ledger

The ledger your sales go to. Sales by default.e.g. Sales.

One sales ledger per GST rate

On: sales go to ledgers like "Sales @ 18%". Off: every sale goes to the one sales ledger. On by default.e.g. On → Sales @ 5% and Sales @ 12% for clothing at two rates.

Sales return ledger

The ledger a credit note (return) is booked to. Blank uses the sales ledger.e.g. Sales Returns.

One tax ledger per rate

On: tax goes to ledgers like "Output CGST @ 9%". Off: one ledger per tax type. Off by default.e.g. On → Output CGST @ 2.5% and Output CGST @ 9%.

Walk-in customer ledger

The party for bills with no customer name. Cash books them straight to cash; use a ledger like Cash Sales if your accountant prefers.e.g. Cash Sales.

Customer group

The Tally group new customer ledgers are made under, in the ledger masters file. Sundry Debtors by default.e.g. Sundry Debtors.

Bank ledger (UPI and card)

The bank account your UPI and card payments reach.e.g. HDFC Current A/c.

Add payment entries for counter bills and refunds

On: money taken at the counter, and refunds, are added as Receipt and Payment entries, so cash and bank in Tally match your till. Udhaar stays on the customer.e.g. A ₹500 cash bill → a sales entry and a ₹500 receipt to Cash.

Names must match exactly Tally matches ledgers by exact name. One extra space or a different capital letter, and Tally can't match the entry to your ledger. Copy the names from Tally if you can.

Read next

• GST reportsGSTR-1 ready sheets and the Tally file.
• Tax profileGST rates the ledgers split by.
• Export & backupEverything as Excel for your CA.
• Analytics & reportsAll the reports your store has.

Common questions

Where do I download the Tally file?

In Reports, on the Tally (XML) card. Pick the dates and tap Download vouchers. The first time, also tap Download ledgers (first import) and import that first.

Tally says a ledger doesn't exist.

The name here doesn't match Tally exactly, or the ledgers file wasn't imported yet. Import Download ledgers (first import) with Import → Masters, or fix the spelling here, then download the vouchers again.

Do I need to change anything to start?

Often no. The defaults are Tally's usual names. Ask your accountant to check them once.

What does One sales ledger per GST rate do?

It splits sales into ledgers like Sales @ 5% and Sales @ 18%, which many accountants want for GST. Turn it off to use one Sales ledger.

How are walk-in customers booked?

To the Walk-in customer ledger, Cash by default. Change it to Cash Sales or similar if your accountant asks.

Will udhaar bills show as paid in Tally?

No. Udhaar stays on the customer's ledger until they pay. Their payments come in as receipts.

Can I import into a different Tally company?

Type its exact name in Tally company name. Leave it blank to use whichever company is open in Tally.

Where do store credit and reward points go?

To the Store credit ledger and Reward points ledger. Change those names if your books use others.