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Read a supplier bill with AI
Photograph a supplier's bill and AI fills a draft purchase for you — supplier, bill number, date and every item line, matched to your products. You check each line and save; nothing is saved before that.
On this page
What it does
Typing a supplier's bill into Purchases takes time. With the AI bill reader you take a photo of the bill and AI reads the supplier, GSTIN, bill number, date and every item line — name, HSN, quantity, rate, discount and GST. It then finds the matching product in your store for each line.
You get a draft to check, not a saved bill. Fields the AI read are marked ✦ so you know what to look at. Nothing is added to your stock until you press Save purchase bill and confirm.
Who can use it
Bill rates are your cost prices, so the bill reader needs both the Purchases & suppliers permission and See cost prices. Logins without them don't see the button. Support staff signed in to help you can't run it — it spends your store's AI credits.
Read a bill
1. Open the bill reader
Go to Purchases and tap "📸 Read bill with AI".
2. Add the bill
Take up to 3 photos (one per page) or choose one PDF. Lay the bill flat in good light with the whole page in view.
3. Read it
Tap Read bill. It usually takes 10–30 seconds — keep the page open.
Check the draft
- ✦ marks a field the AI read. Compare it with the bill and fix anything that's wrong.
- Your product: each line shows the product it matched and how sure the match is (Exact code match, Good, Likely, Weak). Tap Change to search your products, pick a suggestion, Create new product, or Skip the line.
- Products with sizes: if the bill doesn't say the size, pick it.
- Checks: Slaby adds up the lines and the GST and compares them with the bill's total. A red check must be fixed before saving; an amber one is worth a look (for example a line where quantity × rate doesn't match the amount printed).
- Bill discount, freight, other charges and round-off are at the bottom. A bill-level discount is spread across the item rates so your cost prices stay right.
Save it
Tap Save purchase bill and confirm. Slaby saves it exactly like a bill you typed in Purchases: stock is added, cost prices are updated, and the supplier's balance goes up. A new supplier is added for you. Lines marked Create new product become new products that are hidden and have no selling price — add a price and switch them on before you sell them.
If the supplier already has a bill with the same number, Slaby tells you before saving.
Your bill stays private
- The photo is used only to read it. It is never stored, and nothing from the bill is kept until you save.
- Rates and totals are shown only to people who can see cost prices.
- AI never sees your cost prices anywhere else in Slaby — this is the one place, because you send your own bill on purpose.
What it costs
About 3 AI credits per page (a 2-photo bill is about 6 credits). The price is shown before you read. If the AI can't read the bill or something goes wrong, nothing is charged. Recharge credits in Settings → AI credits.
हिन्दी में
खरीद में "📸 बिल AI से पढ़ें" दबाइए, सप्लायर के बिल की 3 तक फ़ोटो या एक PDF जोड़िए और "बिल पढ़ें" दबाइए। AI सप्लायर, बिल नंबर, तारीख़ और हर आइटम पढ़कर आपके प्रोडक्ट से मिला देता है। ✦ वाले खाने बिल से मिलाकर जाँचिए, लाल जाँच ठीक कीजिए, फिर "खरीद बिल सेव करें"। फ़ोटो कभी सेव नहीं होती। हर पेज पर लगभग 3 AI क्रेडिट लगते हैं; गड़बड़ होने पर कुछ नहीं कटता।
Common questions
The AI read a number wrong.
Fix it in the draft before saving — every field is editable. The checks update as you type.
My supplier's handwriting is hard to read.
The AI leaves unclear numbers empty and lists what it couldn't read. Fill those in yourself.
Can it read a bill longer than 3 pages?
Read it in parts (pages 1–3, then 4–6) and save each part, or type the rest in Purchases.
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