Keep stock of the materials you make things from

What Materials is for

Your Stock page counts the products you sell. Materials counts what you make them from: a tailor's fabric and buttons, a bakery's flour and sugar, a carpenter's plywood.

Each material has a unit — metres, kg, pieces, rolls and more — and quantities can have decimals, like 2.5 m or 0.75 kg. You record what comes in (+ Purchase) and what goes out (− Used), and Slaby keeps the balance: 20 m bought − 4 m used = 16 m left.

Materials are separate from your products. Recording fabric used doesn't change any product's stock, and selling a product doesn't use up a material by itself.

Switch Materials on

1. 1

   1. Open the setting

   Settings → Shipping & delivery → Materials

   Or type "Materials" in the Settings search box. Materials is off for every store until you turn it on. You need permission to manage settings.

2. 2

   2. Turn on "Materials (raw-material stock)"

   Materials then appears in the menu under Catalog, and as a link at the top of the Stock page.

3. 3

   3. Set the store's restock level (optional)

   Materials: restock below

   A material is marked low when what is left drops below this amount, in its own unit. It is 5 unless you change it. Each material can also have its own level. 0 means no warning by default.

Add a material

1. 1

   1. Tap Add material

   Catalog → Materials

   Fill Name, for example "Italian wool", and choose Counted in: Metres (m), Kilograms (kg), Pieces, Rolls…

   The unit can't change after stock has been recorded, so pick it carefully.

2. 2

   2. Add the details you need (all optional)

   Colour ("Navy blue"), Code ("IW-204"), Supplier, Cost per unit, Restock below (empty = the store level) and a Note.

   Cost per unit is seen only by staff who can see cost prices.

3. 3

   3. Enter what you have now

   How much you have now

   Type today's quantity, for example 20. It is saved as Opening stock in the history. Tap Save.

Record purchases, use and corrections

Every row in the list has three buttons. Each one adds a line to the material's history and updates Left straight away.

• + Purchase: new stock came in. Add the quantity, date, and if you like the supplier and cost. Example: + Purchase 20 m.
• − Used: you cut or used some. Add the quantity, and optionally the order number it was for. Slaby won't let you use more than is left — record the purchase first, or adjust.
• Adjust: correct the balance after counting again or after damage. Choose Add to stock or Take off stock, and write a reason, like "Counted again".

The material page and its history

Tap a material's name to open its page: what's left, its restock level, supplier, cost, and the History of every purchase, use and adjustment with the date and who recorded it.

History entries are never changed or deleted. If something was wrong, record an Adjust with the reason, so you can always see what happened.

Archive removes a material you no longer use from the list and stops its warnings. Its history is kept, and the Archived filter has a Bring back button.

Know what to restock

When what is left drops below the restock level, the material is marked Restock in the list. You see it in several places, so you don't have to check every day:

• The Low stock filter on the Materials page lists only those.
• The Stock page's Materials link says how many need restocking, for example "2 materials to restock".
• The dashboard shows a Materials to restock card with the lowest ones and an Open materials button.
• Slaby Buddy's daily brief adds a line like "2 materials to restock".
• Saving a − Used that drops below the level shows "Below the restock level — time to reorder."

Materials used on an order

While Materials is on, each order page has a Materials used card. Tap Record material used, choose the material and the quantity, and it is recorded as − Used against that order. The card lists everything recorded for the order.

This is handy for made-to-order work: you can later see how much fabric each order took.

What the columns mean

Left

What you have now, in the material's unit.e.g. 16 m

Restock below

The level under which the material is marked low. "(store level)" means it uses the setting.e.g. 5 (store level)

Last change

When the last purchase, use or adjustment was recorded.e.g. Yesterday

Cost / unit

What one unit cost you. Only staff who can see cost prices see it.e.g. ₹450

Value

Left × cost per unit — the stock's value at cost. Cost prices permission only.e.g. 16 m × ₹450 = ₹7,200

Who can do what Staff who can see products, or adjust stock, can see Materials. Adding materials and recording purchases, use and adjustments needs Adjust stock. Costs and stock value need See cost prices.

Read next

• StockThe stock of the products you sell.
• Customer measurementsSave measurements for made-to-order work.
• OrdersThe order page, with the Materials used card.
• Roles & permissionsAdjust stock and See cost prices.

Common questions

हिन्दी में

Materials में वह कच्चा माल रखें जिससे आप चीज़ें बनाते हैं — कपड़ा मीटर में, आटा किलो में, प्लाइवुड शीट में। चालू करें: Settings → Shipping & delivery → Materials → "Materials (raw-material stock)" ऑन करें (Settings में "Materials" खोज भी सकते हैं)। यह हर स्टोर में पहले से बंद है। "Materials: restock below" में स्टोर का रीस्टॉक लेवल डालें (आम तौर पर 5)।

मेन्यू Catalog → Materials → Add material: नाम, इकाई (Counted in — मीटर, किलो, पीस…), रंग, कोड, सप्लायर, लागत और अभी कितना है भरें। रोज़ का काम: + Purchase (माल आया), − Used (माल लगा, ऑर्डर नंबर के साथ भी), Adjust (दोबारा गिनती या ख़राब माल, कारण ज़रूरी)। 20 मीटर − 4 मीटर = 16 मीटर बचा, अपने-आप। हिस्ट्री कभी नहीं बदलती; ग़लती हो तो Adjust करें। लेवल से कम होने पर Restock का निशान, Low stock फ़िल्टर, Stock पेज पर गिनती, डैशबोर्ड पर Materials to restock कार्ड और Buddy की रोज़ की ब्रीफ़ में लाइन दिखती है। ऑर्डर पेज के Materials used कार्ड में Record material used से उस ऑर्डर पर लगा माल दर्ज करें। लागत सिर्फ़ उन्हें दिखती है जिन्हें cost prices देखने की अनुमति है।